Dashboard
Snapshot of the department's academic records and attendance activity.
Upcoming holidays
Next few dates from the GAD holiday calendar — plan attendance around these.
| Date | Holiday |
|---|
Latest notices
Recent attendance sessions
Latest sessions taken across all subjects.
| Date | Subject | Faculty | Batch | Present | Absent |
|---|
Notice Board
Circulars and announcements for the department — office orders, exam schedules, urgent notices.
Post a notice
All notices
Term Details
Define the academic terms (semesters) this department runs.
Add a term
e.g. "Odd Term 2026-27" or "Even Term 2025-26"
All terms
| Term | Academic year | Duration | Status |
|---|
Semester calendar
GEC Palanpur's academic calendar gives each semester its own teaching-duration window inside the same term (e.g. Sem-III's classes run later than Sem-I's). Set that here — muster generation uses it instead of the term's overall dates whenever a semester-specific entry exists.
| Term | Sem | Regular classes | PAT-1 window | GTU ESE (tentative) |
|---|
Subject Details
Subjects taught each term, mapped to a batch and a faculty in-charge.
Add a subject
All subjects
| Code | Subject | Term | Sem | Batch | Faculty |
|---|
Faculty Details
Faculty members of the department who take and manage attendance.
Add a faculty member
All faculty
| Name | Employee ID | Designation | Subjects assigned |
|---|
Student Details
Students enrolled, grouped by semester and batch — this roster feeds Attendance and the Course File generator.
Add a student
Import students for a semester
Set the semester & batch once, then paste the whole class list — copied straight from a spreadsheet or your muster. One student per line.
All students
| Enrollment No. | Name | Sem | Batch | Mobile | CCM Mentor |
|---|
Assign CCM (Counsellor cum Mentor)
Matches the department's CCM office order — each faculty is formally responsible for a set of students' academic/non-academic counselling, attendance follow-up, and career guidance for the year. Pick a faculty, paste the enrollment numbers, and it links them.
Scholarships
Track DTE/ACPC scholarship applications per student — MYSY, Digital Gujarat post-matric (SC/ST/OBC/EWS), AICTE Pragati/Saksham, and the National Scholarship Portal.
Update a student's scholarship record
All scholarship records
| Enrolment No. | Name | Sem | Scheme | Status | Remark |
|---|
Timetable
Set which subject meets on which day — supports mid-term revisions with their own effective-from date — then prepare the whole term's attendance muster in one click.
Holiday calendar — Gujarat GAD
Public holidays declared by the General Administration Department, Government of Gujarat, plus the college's own vacation blocks (e.g. Diwali vacation). Muster generation automatically skips these dates (and Sundays) — no class session gets created for a day college was closed.
| Date | Day | Holiday |
|---|
Timetable revisions
A revision is a full schedule with a "with effect from" date. When a college timetable changes mid-term, add a new revision instead of editing the old one — muster generation automatically switches to the newer schedule from its WEF date onward.
| Term | Revision | WEF | Remark | Entries |
|---|
Add a timetable entry
Pick which revision this entry belongs to. Faculty and batch are pulled automatically once you pick the subject.
Pick a subject to see its faculty and batch.
Weekly timetable
Prepare muster automatically
Pick a subject that's on the timetable. Every date between the term's start and end date gets an attendance session — using whichever revision was in effect on that date — all students marked Present by default. Go to Attendance → Edit to correct actual absentees per date.
Select a subject with at least one timetable entry to see how many class dates will be created.
Course File
The standard 22-document GTU/NBA course file, tracked and auto-drafted per subject.
Open a course file
Pick a subject — its 22-item checklist opens below, pre-filled from last time if you've started it.
All course files
Completion status across every subject that has a course file started.
| Subject | Term | Completion | Last updated |
|---|
Institute & department details
Filled in once — every generated document reuses this automatically.
Subject & course outcomes
Course Outcomes (COs) feed the CO-PO mapping, assessment planning, attainment sheet and exit survey.
Department PAT schedule
Every subject with PAT dates set, across the whole department — useful for the HOD to see the term's exam calendar at a glance.
| Subject | Semester | PAT-1 date | PAT-2 date | Total marks | Course coordinator |
|---|
Documents
Select a subject above to generate its documents.
| # | Document | Readiness |
|---|
Attendance
Register students, mark or import attendance, and analyse it — all in one module.
Add manually
Import student data
Set semester & batch once, then paste the class list — one student per line.
Recently registered
Last 10 students added or updated. For the full roster with filters, see Student Details.
| Enrollment No. | Name | Sem | Batch | Mobile |
|---|
Take attendance
Pick a semester to narrow the subject list, then the subject — the roster loads automatically for that batch. Works for today or any past date (backfilling a paper register, a missed session, etc.) — just set the date below.
| Enrollment No. | Name | Status |
|---|
Find a session to edit
Pick any previously saved session and correct individual student statuses.
| Date | Subject | Batch | Faculty | Present | Absent |
|---|
All subjects — attendance overview
Visible to both HOD and Faculty. Every subject at a glance — click one to drill into its detail and edit a month below.
| Subject | Faculty | Semester | Sessions | Avg. attendance | Below 75% |
|---|
Subject attendance analysis
Pick a subject to see how it's tracking, then drop into any month to fix a whole batch of records in one page instead of one session at a time.
Per-student attendance — this subject
Sorted lowest first, so anyone at risk shows up at the top. Updates live as you edit the month grid below.
| Enrolment No. | Name | Conducted | Attended | % |
|---|
Edit the whole month at once
Click any cell to toggle Present/Absent. Nothing is saved until you click "Save month" — the stats and student table above update live as you go, so you can see the effect before committing.
Semester attendance analysis
Combined attendance across every subject a student takes this semester — the same "up to date X" analysis used for counselling low-attendance students.
All attendance sessions
Every session recorded across every subject, most recent first.
| Date | Subject | Batch | Faculty | Present | Absent | % |
|---|
Student Attendance
Semester-wise attendance, one student at a time or the whole class at once.
Filters
Set semester & batch here — it scopes both the search below and the summary table at the bottom of the page.
Find a student
Semester attendance summary
Every student in the selected semester & batch, combined attendance across all their subjects.
Faculty Workspace
Leave applications, load adjustments, training records, and your personal leave ledger.
Application for Leave Permission
Matches the GEC Palanpur leave form. Applicant details are pulled from the faculty picker at top; the class-engagement table is generated automatically from your timetable and any load adjustments already arranged for the period.
Leave applications
Status is set by the HOD once reviewed.
| Applicant | Type | From | To | Reason | Status |
|---|
Give a class to another faculty
Arrange coverage for a specific date. The covering faculty then sees this class on their own timetable for that date, and it's used automatically when preparing that date's muster.
Load adjustments
| Date | Subject | From (giving) | To (covering) | Remark |
|---|
Log a training / development activity
Training & duty records
| Faculty | Title | Type | Organizer | Dates | Days | Authorized by |
|---|
Leave ledger
| Applicant | Type | From | To | Days | Status |
|---|
Your CCM responsibilities
As Counsellor cum Mentor: monitor regularity in academic/co-academic activities, follow up on absentees with parents/guardians, facilitate term-grant/exam recommendations, and counsel on career and wellbeing — for the students allotted below.
Allotted students
| Enrolment No. | Name | Sem | Batch | Overall attendance |
|---|