Dashboard
Snapshot of the department's academic records and attendance activity.
Upcoming holidays
Next few dates from the GAD holiday calendar — plan attendance around these.
| Date | Holiday |
|---|
Latest notices
Recent attendance sessions
Latest sessions taken across all subjects.
| Date | Subject | Faculty | Batch | Present | Absent |
|---|
Notice Board
Circulars and announcements for the department — office orders, exam schedules, urgent notices.
Post a notice
All notices
Calendar Module
Academic year — set one up in Term Details.
Holiday calendar — Gujarat GAD
Public holidays declared by the General Administration Department, Government of Gujarat, institute holidays, and Restricted Holidays (RH) — plus the college's own vacation blocks (e.g. Diwali vacation). Muster generation automatically skips these dates (and Sundays) — no class session gets created for a day college was closed.
| Type | Date | Day | Holiday |
|---|
Click an empty slot in Day or Week view to add a timetable entry directly — like adding an event in Apple/Google Calendar.
Set up the academic year
Add institute-level events — orientation, functions, exam weeks, vacations — so they show up on everyone's calendar alongside GAD holidays and lectures. Semester teaching windows and PAT/ESE dates are set separately in Term Details → Semester Calendar.
All academic events
| Date(s) ⇅ | Title ⇅ | Category |
|---|
Application for Leave Permission
Matches the GEC Palanpur leave form. Applicant details are pulled from the faculty picker at top; the class-engagement table is generated automatically from your timetable and any load adjustments already arranged for the period.
Leave applications
Status is set by the HOD once reviewed.
| Applicant | Type | From | To | Reason | Status |
|---|
Give a class to another faculty (Load Adjustment)
Arrange coverage for a specific date. The covering faculty then sees this class on their own timetable for that date, and it's used automatically when preparing that date's muster.
Load adjustments
| Date | Subject | From (giving) | To (covering) | Remark |
|---|
Import timetable from Excel
The fastest way to bulk-add a term's timetable. Download the standard template, fill in one row per period (Day, Time/Slot, Subject Code, Batch, Faculty), and upload it back. Faculty can be a full name, initials (e.g. "HNC"), or email — only needed when the same Subject Code + Batch is taught by more than one faculty. Every row lands in whichever revision is selected in "Revision" under Add one timetable entry, further down this page — pick that first. Subjects must already exist in Subject Details before importing; unmatched codes are skipped and reported.
Timetable revisions
A revision is a full schedule with a "with effect from" date. When a college timetable changes mid-term, add a new revision instead of editing the old one — muster generation, the Excel import above, and single-entry adds below all use whichever revision is selected here.
| Term | Revision | WEF | Remark | Entries |
|---|
Add one timetable entry
For a single quick addition. Faculty and batch are pulled automatically once you pick the subject. (You can also click directly on an empty slot in Academic Calendar's Day/Week view to add an entry the same way.)
Pick a subject to see its faculty and batch.
Weekly timetable
Download timetable PDF
Faculty PDF lists one person's own weekly schedule across every branch/batch they teach. Class PDF is a day × time grid for one specific branch, semester and batch.
Prepare muster automatically
Pick a subject that's on the timetable. Every date between the term's start and end date gets an attendance session — using whichever revision was in effect on that date — all students marked Present by default. Go to Attendance → Edit to correct actual absentees per date.
Select a subject with at least one timetable entry to see how many class dates will be created.
Term Details
Define the academic terms (semesters) this department runs.
Add a term
e.g. "Odd Term 2026-27" or "Even Term 2025-26"
All terms
| Term ⇅ | Academic year ⇅ | Duration ⇅ | Status ⇅ |
|---|
Semester calendar
GEC Palanpur's academic calendar gives each semester its own teaching-duration window inside the same term (e.g. Sem-III's classes run later than Sem-I's). Set that here — muster generation uses it instead of the term's overall dates whenever a semester-specific entry exists.
| Term ⇅ | Sem ⇅ | Regular classes | PAT-1 window | GTU ESE (tentative) |
|---|
Subject Details
Subjects taught each term, mapped to a batch and a faculty in-charge.
Add a subject
Import subjects from Excel
Download the standard template, fill it in (one subject per row), and upload it back — matches by Subject Code to update an existing subject, or adds a new one. Faculty and Course Coordinator are matched by email.
All subjects
A subject's branch is the class it's taught to — an Electrical faculty member teaching a common subject in Mechanical or Civil will show that branch here, not Electrical.
| Code ⇅ | Subject ⇅ | Term | Branch ⇅ | Sem ⇅ | Batch ⇅ | Faculty | Course Coordinator |
|---|
Assign subject to students
Subjects aren't linked to students one-by-one — a student shows up on a subject's roster automatically once their branch and batch (or lab batch, for a practical subject) match. This tool makes that assignment explicit: pick the subject, paste enrollment numbers, and it sets those students' batch/lab batch to match — so they show up on the roster right away.
Faculty Details
Faculty members of the department who take and manage attendance.
Add a faculty member
All faculty
| Name ⇅ | Employee ID ⇅ | Designation ⇅ | Mobile |
|---|
User Management
Create logins, assign roles, and reset passwords for the department's faculty accounts.
Create a user (assign a login)
Pick the faculty or staff member from Faculty Details — add them there first if they're not listed yet. This just gives them login access: email, role, and an initial password.
All users
| Name ⇅ | Role ⇅ | Login set? | Status |
|---|
Student Details
Students enrolled, grouped by branch, semester and batch — this roster feeds Attendance and the Course File generator.
Add a student
Import students for a semester
Set branch, semester & batch once, then paste the whole class list — copied straight from a spreadsheet or your muster. One student per line. Lab batch is optional per line, useful when a class list is already split into practical batches (E1/E2/E3…).
All students
| Enrollment No. ⇅ | Name ⇅ | Branch ⇅ | Sem ⇅ | Batch ⇅ | Lab Batch | Mobile | CCM Mentor |
|---|
Assign CCM (Counsellor cum Mentor)
Matches the department's CCM office order — each faculty is formally responsible for a set of students' academic/non-academic counselling, attendance follow-up, and career guidance for the year. Pick a faculty, paste the enrollment numbers, and it links them.
Assign Lab / Practical Batch
Splits a theory class into its practical batches (E1, E2, E3 …) — a student can be in Batch A for theory but Lab Batch E2 for the practical. Type any label you use (not limited to E1/E2), paste the enrollment numbers, and it links them.
Scholarships
Track DTE/ACPC scholarship applications per student — MYSY, Digital Gujarat post-matric (SC/ST/OBC/EWS), AICTE Pragati/Saksham, and the National Scholarship Portal.
Update a student's scholarship record
All scholarship records
| Enrolment No. | Name | Sem | Scheme | Status | Remark |
|---|
Course File
The standard 22-document GTU/NBA course file, tracked and auto-drafted per subject.
Open a course file
Pick a subject — its 22-item checklist opens below, pre-filled from last time if you've started it.
All course files
Completion status across every subject that has a course file started.
| Subject | Term | Completion | Last updated |
|---|
Institute & department details
Filled in once — every generated document reuses this automatically.
Subject & course outcomes
Course Outcomes (COs) feed the CO-PO mapping, assessment planning, attainment sheet and exit survey.
Department PAT schedule
Every subject with PAT dates set, across the whole department — useful for the HOD to see the term's exam calendar at a glance.
| Subject | Semester | PAT-1 date | PAT-2 date | Total marks | Course coordinator |
|---|
Documents
Select a subject above to generate its documents.
| # | Document | Readiness |
|---|
Evaluation
Schedule PATs, viva and term work; record results, categorize performance, and generate the reports that go into the course file — all tied to each subject's Course Coordinator.
Schedule an exam
Covers PAT-1, PAT-2, Viva, and Term Work in one place. Faculty defaults to the subject's Course Coordinator — change it if someone else is conducting this particular session.
All scheduled exams
| Date ⇅ | Type ⇅ | Subject | Time | Room | Faculty | Max Marks |
|---|
Enter results
Categories (as per department norm) — Weak (W) ≤40%, Good (G) 40–60%, Very Good (VG) 60–80%, Bright (B) ≥80%.
| Enrolment No. | Name | Present | Marks | % | Category |
|---|
Counselling cum Remedial Class Report
Pulls the count of identified (Weak/Good category) students from the linked exam's saved results automatically — edit the summary points to match what was actually discussed.
Pick a linked exam with saved results to auto-fill the identified count.
Supervision / Invigilation Report
Pulls the roster and Present/Absent marks from the linked exam's saved results — fill in the invigilator's name before downloading.
Attendance
Mark or import attendance, and analyse it — student registration now lives in Student Details.
Take attendance
Pick a semester to narrow the subject list, then the subject — the roster loads automatically for that batch. Works for today or any past date (backfilling a paper register, a missed session, etc.) — just set the date below.
| Enrollment No. | Name | Status |
|---|
All subjects — attendance overview
Visible to both HOD and Faculty. Every subject at a glance — click one to drill into its detail and edit a month below.
| Subject | Faculty | Semester | Sessions | Avg. attendance | Below 75% |
|---|
Subject attendance analysis
Pick a subject to see how it's tracking, then drop into any month to fix a whole batch of records in one page instead of one session at a time.
Per-student attendance — this subject
Sorted lowest first, so anyone at risk shows up at the top. Updates live as you edit the month grid below.
| Enrolment No. | Name | Conducted | Attended | % |
|---|
Edit the whole month at once
Click any cell to toggle Present/Absent. Nothing is saved until you click "Save month" — the stats and student table above update live as you go, so you can see the effect before committing.
Semester attendance analysis
Combined attendance across every subject a student takes this semester — the same "up to date X" analysis used for counselling low-attendance students.
All attendance sessions
Every session recorded across every subject, most recent first.
| Date | Subject | Batch | Faculty | Present | Absent | % |
|---|
Student Attendance
Filter down to one class, edit a week of attendance directly, or look up one student.
Filters
These scope the weekly edit grid, student search, and summary table below.
Weekly attendance — edit & remove
Pick a subject above to see its sessions for the week.
Find a student
Semester attendance summary
Every student matching the filters above, combined attendance across all their subjects.
Faculty Workspace
Training records, your personal attendance & leave ledger, and your CCM mentees. Leave applications and load adjustments now live in Calendar Module → Leave.
Log a training / development activity
Training & duty records
| Faculty | Title | Type | Organizer | Dates | Days | Authorized by |
|---|
Leave ledger
| Applicant | Type | From | To | Days | Status |
|---|
Your CCM responsibilities
As Counsellor cum Mentor: monitor regularity in academic/co-academic activities, follow up on absentees with parents/guardians, facilitate term-grant/exam recommendations, and counsel on career and wellbeing — for the students allotted below.
Allotted students
| Enrolment No. | Name | Sem | Batch | Overall attendance |
|---|
